Grants and Procurement Opportunities

Department of State Embassy of the United States in Dhaka, Bangladesh
Notice of Funding Opportunity (NOFO)- CLOSED

 

Program Office: Public Diplomacy Section, U.S. Embassy Dhaka
Funding Opportunity Title: Operation and Management of the Edward M. Kennedy Center
Announcement Type: Cooperative Agreement
Funding Opportunity Number: PDS-DHAKA-NOFO-FY2022-01
Deadline for Applications: July 7, 2022 (11:59 p.m. Bangladesh Standard Time)
Assistance Listing Number(s): 19.040- Public Diplomacy Programs; 19.441- American Spaces
Total Amount Available:  $650,000

CONTACT INFORMATION

For assistance with the requirements of this solicitation, contact DhakaGrants@state.gov.

In order to be eligible to receive an award under this NOFO, organizations must have a Unique Entity Identifier (UEI) number issued via www.SAM.gov as well as a valid registration on www.SAM.gov. Please begin the registration processes immediately to ensure the registrations are completed well in advance of the submission deadline.  The process can require several weeks for the registrations to be validated and confirmed.  See Section D: Submission Requirements for further details.

Due to the volume of applicants and inquiries, the Public Diplomacy Section (PDS) does not accept letters of intent, concept papers, or requests for meetings or phone calls prior to application.

It is the responsibility of the applicant to ensure that the application package has been received in its entirety. Incomplete applications will be considered ineligible. Applicants are urged to begin the application process well before the submission deadline. No exceptions will be made for organizations that have not completed the necessary steps.

  1. PROGRAM DESCRIPTION

Executive Summary:

The U.S. Embassy in Dhaka is pleased to announce an open competition for organizations to submit applications to oversee the administration and activities of the Edward M. Kennedy Center for Public Services and the Arts (EMK Center). The center is the U.S. Mission’s premier venue for cultural and educational programs, located in the artistic, cultural, and educational hub of Bangladesh’s capital. The EMK Center advances U.S. Public Diplomacy goals in seeking to provide Bangladeshi youth and young professionals with a platform to engage in open discussion, develop critical skills, engage in creative and innovative projects, and build bridges of understanding between the people of Bangladesh and the United States through the exchange of culture, ideas, and values.

The recipient organization will be responsible for staffing and operating the EMK Center in close cooperation with the Public Diplomacy Section of U.S. Embassy Dhaka (PDS).  Key program activities under this cooperative agreement include managing Bangladeshi staff with expertise in program management; implementing EducationUSA advising; conducting programs in STEM, videography, photography, and other relevant fields; purchasing and maintaining all technology, equipment, materials, and supplies needed to support in-person and virtual (remote) engagement with Bangladeshi audiences; developing and executing a flexible, dynamic, and diverse monthly program schedule in collaboration with PDS; and encouraging EMK Center visitors to regularly attend Embassy-sponsored activities.

Background:

The EMK Center is one of more than 600 American Spaces across the world supported by the Bureau of Educational and Cultural Affairs (ECA) at the U.S. Department of State. American Spaces serve to build bridges between the people of the United States and other countries through various programs and events. All American Spaces support five core programs: English language programs, alumni engagement, educational advising on U.S. higher education, cultural programming, and access to information about the United States. The spaces exemplify the U.S. commitment to a core tenet of democracy: the citizen’s right to free access to information.

As the largest American Space in South Asia, the EMK Center conducts robust programming aimed at engaging Bangladeshi youth on a wide array of topics, including U.S. history and culture, English language learning, STEM and entrepreneurship, U.S. higher education opportunities, and Department of State exchange programs. Established in September 2012, the EMK Center has been engaging, inspiring, connecting, and empowering Bangladeshi citizens of all ages to better themselves, their communities, and our world.

The EMK Center engages and connects both young and established leaders to encourage positive change through public service and volunteerism. The annual programs and activities are designed by the Public Diplomacy Section (PDS) and EMK Center, reflecting both countries’ broader mission in establishing an equal and empowered society. Annually, the EMK Center organizes an average of over 500 programs and/or events on topics such as democratic governance, human rights, inclusive entrepreneurship, gender equality, preservation of arts and culture, and STEM education—all while engaging diverse audiences from throughout the country. Each year, the center also oversees a series of thematic campaigns focused on topics such as promoting diversity and inclusion, gender equality, and promoting STEM education. All services and events are free to the public.

Project Goal:

To build bridges of understanding between the people of Bangladesh and the United States through the exchange of culture, ideas, and values.

Project Objectives:

  1. Plan, develop, and deliver at least 500 programs per year, in close coordination with the Public Diplomacy Section (PDS).
  2. Provide Bangladeshi youth with a platform to engage in open discussion, develop critical skills, engage in creative and innovative projects, and build bridges of understanding between the people of Bangladesh and the United States.
  3. Execute a small grants program (providing four to ten projects with funding support ranging from $5,000-$10,000) to support PDS policy priorities.
  4. Execute all staffing, administrative, logistical, and procurement actions necessary to ensure the smooth operation of the EMK Center to include purchasing and maintaining supplies and equipment, providing IT support, rent for the center, utilities, etc.

Project Audiences:

EMK Center organizes programs seeking to engage diverse audiences (ranging from high school students to mid-career professionals) to promote STEM education, democratic values, human rights, entrepreneurship, English language skills, and other contemporary global issues. As an American Space, the center seeks to engage diverse segments of Bangladeshi society by prioritizing engagement with youth, women and girls, historically underrepresented groups (e.g., indigenous, LGBTQIA+, persons with disabilities, religious minority groups), and socio-economically disadvantaged communities.

Program Structure:

American Spaces are overseen by the Public Diplomacy Staff at U.S. Embassies and Consulates where they are located.  The recipient organization should be able to administer the daily operation of the EMK Center without direct supervision of, but in close coordination with the U.S. Embassy Dhaka.

Pending funds availability, this funding opportunity will provide support for one year of activity. The Department of State will entertain proposals for cost and time amendments of any resulting awards beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S. Department of State.

Program Activities:

  1. Plan, Develop, and Implement Programs

The recipient will plan, develop, and implement EMK programs in consultation with the Public Diplomacy Section.  Program themes and format must align with U.S. Embassy Dhaka’s priorities and are subject to PDS approval.

The recipient will execute an average of over 500 programs and/or events annually on topics such as democratic governance, human rights, inclusive entrepreneurship, gender equality, preservation of arts and culture, and STEM education— all while engaging diverse audiences from throughout the country.  Each year, the recipient will also oversee a series of thematic campaigns focused on topics such as promoting diversity and inclusion, gender equality, and promoting STEM education. All services and events should be free to the public.  The grantee will be expected to maintain a high level of professionalism to ensure customer satisfaction.

The proposal should include examples of potential program activities that will be supported by funds through the cooperative agreements.  These may include but are not limited to: virtual lectures and discussions with Americans, translation support, dialogue programs with exchange program alumni, master classes in the arts, performances, presentations from representatives of U.S. universities, training workshops on relevant topics, massive open online courses (MOOCs), and honoraria for local guest speakers.  Approximately 40% of funding should be used for program activities.  The proposal should also outline how the applicant will work with PDS to ensure programming advances Embassy Dhaka’s priority themes and topics.

The Public Diplomacy Section and other Mission’s sections, also provides other programming opportunities at the EMK Center.  All activities of this kind organized or sponsored by the U.S. Embassy will be integrated into the activities of the center, when appropriate.  Therefore, programs implemented by the recipient are only some of the range of programming that ultimately will be provided at the American Space.

  1. Provide additional services to the public at the EMK Center

In addition to implementing the programs outlined above, the recipient will provide the public with access to state-of-the-art Maker lab, recording studio, cafeteria, EducationUSA advising library, Virtual Reality studio, and internet via a computer lab. The center should be open to the public six days per week, a minimum of 55 hours per week.

The recipient should expect to host at least 5,000 attendees per month.  During the first year of the awards, the center should serve a minimum of 10,000 members and receive an average of 200 new user applications per month.

  1. Execute a small grants program to advance PDS policy priorities.

The recipient will execute an annual small grants program aimed at encouraging the submission of innovative projects related to U.S. Embassy Dhaka priorities areas to promote entrepreneurship, economic growth, and women’s empowerment.  The recipient will be expected to issue four to ten small grants per year with budgets between $5,000 and $10,000. The final selection of the small grant recipients will be made in consultation with PDS Dhaka.

  1. Execute all staffing, administrative, logistical, and procurement actions necessary to ensure the smooth operation of the EMK Center

The recipient will be expected to manage and operate the center at the existing EMK space located at the Midas Center.  Rent and utilities for the center should be included in the applicant’s budget.  The recipient will be responsible for maintaining the center and the smooth operation of its services and activities.  This includes but is not limited to providing/securing IT support, IT software, hardware repair and replacement, supplies and equipment, security provisions, etc.

The recipient will be responsible for tracking individuals that use center services, including use of the internet or library, as well as attendance at program events.  This information will be reported to PDS to allow for better targeted programs, and identifying individuals interested in future programming ideas.

Applicants should propose staffing levels they deem necessary to carry out the requirements of this NOFO.  Currently, approximately 15+ full-time and 3+ part-time staff support operations and programming at the EMK Center.  Proposals should highlight proposed staff qualifications as they relate to the requirements of this NOFO.

For the purpose of this project, the recipient organization will act as the employer of all locally hired, full-time and temporary staff. The award recipient will be responsible for establishing transparent and fair employment practices. All policies are subject to review by the U.S. Embassy Dhaka. It is the responsibility of the award recipient to ensure that labor agreements are prepared and signed with each employee in full accordance with current Bangladeshi law, and all social security and tax deductions are accurately and timely performed by the employer.

  1. FEDERAL AWARD INFORMATION

Length of performance period: 12 months (with possibility of up to two,12-month extensions based on performance and funds availability)

Number of awards anticipated: Two; PDS anticipates awarding two awards from this NOFO to one applicant.  The anticipated total of the two awards is reflected in the award floor and award ceiling below.  PDS will work with the selected applicant pre-award to divide costs into two budgets for the two awards.  The successful applicant will be required to manage two awards to execute the project outlined in this NOFO.

Award Floor: $500,000

Award Ceiling:   $650,000

Type of Funding:  Fiscal Year 2022 Smith Mundt Public Diplomacy and Fiscal Year 2022 Educational and Cultural Exchange Fulbright Hays funding

Anticipated program start date:  October 1, 2022

This notice is subject to availability of funding.

Funding Instrument Type: Cooperative Agreement. Cooperative Agreement is different from grants in that U.S. Embassy Dhaka PDS staff are more actively involved in the program implementation.  PDS will be involved in providing strategic guidance for daily operations and programs.

Program Performance Period: PDS intends to issue two awards for a period of 12 months (base period). The Department of State will entertain applications for continuation of projects funded under these awards beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S. Department of State.

The Public Diplomacy Section reserves the right to award less or more than the funds described under circumstances deemed to be in the best interest of the U.S. government, pending the availability of funds and approval of the designated grants officer.

  1. ELIGIBILITY INFORMATION
  1. Eligible Applicants

Eligible entities include non-profit organizations, foundations, trusts, community-based organizations, and educational institutions that have legal standing in Bangladesh and/or in the United States, and the appropriate registrations as per the local regulatory requirements. For-profit entities, even those that may fall into the categories listed above, are not eligible to apply for this funding opportunity.  Commercial firms and for-profit entities are not eligible to apply for this funding opportunity. Individuals are not eligible to apply for this opportunity.

Submissions are encouraged from local and international organizations with relevant program experience. Experience should be documented in the proposal. Non-U.S.-based organizations should submit a copy of their certificate of registration from the appropriate government entity.

  1. Cost Sharing or Matching

Cost sharing or matching is not required for this funding opportunity.

  1. Other Eligibility Requirements

In order to be eligible to receive an award, all organizations must have a Unique Entity Identifier (UEI). The UEI will be generated when the organization registers in SAM.gov. Please see pages 10-11 for information on how to register in SAM.gov.  Sam.gov is experiencing delays as of April 2022. Organizations having issues registering with Sam.gov should notify DhakaGrants@state.gov as soon as possible.

NOTE: As of April 2022, a DUNS number is no longer required to apply for a federal assistance award.

Applicants are only allowed to submit one proposal per organization. If more than one proposal is received from an organization only the submission received closest to and before the deadline will be reviewed.

  1. APPLICATION AND SUBMISSION INFORMATION
  2. Content and Form of Application Submission

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Applicants must ensure:

  1. Proposal clearly addresses the goals, audiences, and objectives of this notice.
  2. All documents must be in English.
  3. All budgets must be in U.S. dollars.
  4. All pages must be numbered.
  5. All applicant authorized signatures are provided where indicated on the various, required forms.

The following documents and components are required and must be included in the applicant’s submission: 

Section 1. Mandatory application forms

  • SF-424 (Application for Federal Assistance – organizations)
  • SF-424A (Budget Information for Non-Construction programs)
  • SF-424B (Assurances for Non-Construction programs) (note: the SF-424B is only required for organizations not registered in SAM.gov)

All submissions must include the SF-424 Application for Federal Assistance and the SF-424A Budget Information—Non-Construction. These forms and the instructions for completing them are available at http://www.grants.gov/web/grants/forms.html under the heading “SF-424 Family.”  NOTE: The SF-424B is required only for those applicants who have not registered in SAM.gov.  An authorized signature by the applicant must be provided on this form.

Section 2. Technical Proposal (20 pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.

  • Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
  • Organizational Description and Capacity: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies as well as experience with and expertise in areas related to those described in the NOFO.
  • Program Methods, Design, Activities, and Deliverables: A description of how the program is expected to work to solve the stated problem and achieve the goal. Describe the program activities and how they will help achieve the objectives.
  • Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program. Include the proportion of their time that will be used in support of this program.
  • Program Partners: List the names and type of involvement of key partner organizations and sub-awardees, if applicable.
  • Monitoring & Evaluation: Proposals must include a draft Monitoring and Evaluation (M&E) Performance Monitoring Plan (PMP). The M&E PMP should show how applicants intend to measure and demonstrate progress towards the project’s objectives and goals.

The key components to the PMP are as follows:

  1. Monitoring and Evaluation Narrative: In narrative form, applicants should describe how they intend to monitor and evaluate the activities of their award and collect data that tracks award performance. In addition, the applicant should describe any M&E processes, including key personnel, management structure (where M&E fits into the overall program’s staff structure), technology, and as well provide a brief budget narrative explaining any line-item expenditures for M&E listed in the program’s budget. Submission should demonstrate an ability to adjust project activities based on new information. If the proposal is from a prior grantee, the proposal discusses how the grantee has adapted, improved or otherwise modified their approach based on learning from previous experience. This narrative is limited to two pages.  Attachment 1 includes a suggested format for this requirement.
  1. Theory of Change Diagram: Applicants must submit either a Theory of Change diagram or an If-Then Statement that illustrates how project activities will lead to intended outcomes. Attachment 1 includes a suggested format for this requirement.
  2. Monitoring and Evaluation Datasheet: The applicant must include their proposed activities and their expected outputs and outcomes as well as the goals and objectives as written in the NOFO. The datasheet’s purpose is to explicitly illustrate how a project’s activities lead to tangible results (such as increased beneficiary skills, knowledge, or attitudes) that ultimately address a PDS objective. Attachment 1 includes a suggested format for this requirement. For more information, please see Attachment 2: Instructions.

The selected applicant’s M&E PMP is subject to review and approval before any award will be issued under this NOFO.  The selected applicant will be required to work with PDS to ensure the applicant’s M&E PMP achieves an expected level of expertise and meets PDS objectives.

Section 3. — Detailed Budget and Budget Narrative:

  • Detailed Budget Applicants must submit a detailed line-item budget. Line item expenditures should be listed in the greatest possible detail. The budget must identify the total amount of funding requested, with a breakdown of amounts to be spent in the following budget categories: personnel; fringe benefits; travel; equipment; supplies; consultants/contracts; other direct costs; and indirect costs. See Section I for a description of the types of costs that should be included in each category. Personnel salaries should include the level of effort and the rate of pay, which should cover the percentage of time each staff member will dedicate to grant-based activities. If an organization is charging an indirect cost rate without a NICRA, it must apply it to the modified total budget costs (MTDC), refer to 2CFR§200.68.  Budgets shall be submitted in U.S. dollars and final grant agreements will be conducted in U.S. dollars.
  • Budget Justification Narrative – Applicants must submit a budget justification narrative to accompany the detailed line-item budget. The purpose of the budget justification narrative is to supplement the information provided in the detailed budget spreadsheet by justifying how the budget cost elements are necessary to implement project objectives and accomplish the project goals. The budget justification narrative is a tool to help PDS staff fully understand the budgetary needs of the applicant and is an opportunity to provide descriptive information about the requested costs beyond the constraints of the budget template. Together, the detailed budget spreadsheet, the budget justification narrative, and the SF-424A should provide a complete financial and qualitative description that supports the proposed project plan and should be directly relatable to the specific project components described in the applicant’s proposal.

Additional Budget Notes:

  • Audit Requirements: Please note the audit requirements for Department of State awards in the Standard Terms and Conditions https://www.state.gov/m/a/ope/index.htm and 2CFR200, Subpart F – Audit Requirements.  The cost of the required audits may be charged either as an allowable direct cost to the award OR included in the organization’s established indirect costs in the award’s detailed budget.

Section 4. – Required Attachments:

  1. Key Personnel Resumes: A résumé, not to exceed one page in length, must be included for the proposed key staff persons as well as any speakers or trainers (if applicable).  If an individual for this type of position has not been identified, the applicant may submit a 1-page position description, identifying the qualifications and skills required for that position, in lieu of a résumé.
  2. Letters of support from program partners: Letters of support should be included for sub-recipients or other partners. The letters must identify the type of relationship to be entered into (formal or informal), the roles and responsibilities of each partner in relation to the proposed project activities, and the expected result of the partnership.  The individual letters cannot exceed 1 page in length.
  3. If your organization has a Negotiated Indirect Cost Rate Agreement (NICRA) and includes NICRA charges in the budget, your latest NICRA should be included in the application submission.
  4. Proof of Non-profit Status –Documentation to demonstrate the applicant’s non-profit status (e.g., non-U.S. organizations should provide evidence of non-profit status issued by a government entity).
  5. Proof of Registration: A copy of the organization’s registration should be provided with the proposal application. U.S.-based organizations should submit a copy of their IRS determination letter. Bangladesh-based organizations should submit a copy of their certificate of registration from the appropriate government organization.

Other items NOT required/requested with the application submission, but which may be requested if your application is approved to move forward in the review process include:

  1. Copies of an organization or program audit within the last two (2) years
  2. Copies of relevant human resources, financial, or procurement policies
  3. Copies of other relevant organizational policies or documentation that would help the Department determine your organization’s capacity to manage a federal grant award overseas.
  4. Information to determine what financial controls and standard operating procedures an organization uses to procure goods and services, hire staff and track time and attendance, pay for grant-related travel, and identify other financial transactions that may be necessary to undertake the project activities.
  5. The Embassy reserves the right to request any additional programmatic and/or financial information regarding the proposal.
  1. Unique Entity Identifier and System for Award Management (SAM.gov)

Required Registrations:  All organizations applying for grants (except individuals) must obtain these registrations.  All are free of charge:

  • SAM.gov registration which will generate a UEI
  • NCAGE/CAGE code

Any applicant with an exclusion in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.”

The Unique Entity Identifier (UEI) is one of the data elements mandated by Public Law 109-282, the Federal Funding Accountability and Transparency Act (FFATA), for all Federal awards.  SAM.gov is the Federal government’s primary database for complying with FFATA reporting requirements.  OMB designated SAM.gov as the central repository to facilitate applicant and recipient use of a single public website that consolidates data on all federal financial assistance.  Under the law, it is mandatory to register in SAM.gov.

Starting April 2022, the UEI will be assigned when an organization registers or renews it’s registration in SAM.gov at www.SAM.gov.  To access SAM.gov an organization is required to have a Login.gov account. Organization can create an account at https://login.gov/.   As a reminder, organizations need to renew its sam.gov registration annually.

US-based organizations: A CAGE code will be automatically assigned when the U.S. organizations registers in www.sam.gov.  CAGE must be renewed every 5 years.  Site for CAGE: https://cage.dla.mil/Home/UsageAgree. Grantees may be asked for more information to finalized and must comply.

Foreign-based organizations: Must apply for a NCAGE code before registering in SAM.gov. Go to: https://eportal.nspa.nato.int/AC135Public/CageTool/home to apply for a NCAGE code.  NCAGE codes must be renewed every 5 years.

It is in the organization’s best interest to check if their CAGE/or NCAGE codes are active.  Organizations are required to register/or renew their CAGE or NCAGE codes prior to registering or renewing www.sam.gov .  Both registration and renewals for both CAGE and NCAGE can take up to 10 days.  Organization’s legal address in NCAGE/CAGE must mirror www. sam.gov.

www.sam.gov requires all entities to renew their registration once a year in order to maintain an active registration status in SAM.gov.  It is the responsibility of the applicant to ensure it has an active registration in SAM.gov.

If an organization plans to issue a sub-contract or sub-award, those sub-awardees must also have a unique entity identifier (UEI number).  Those entities can register for a UEI only at SAM.gov.

All organizations applying for grants (except individuals) must obtain these registrations, they are free of charge.  Sam.gov is experiencing delays as of April 7th, 2022. Organizations having issues registering with Sam.gov should contact DhakaGrants@state.gov. as soon as possible.

Note: As of April 2022, a DUNS number is no longer required.

  1. Submission Dates and Times

All application materials must be submitted by July 7, 2022 (11:59 p.m. Bangladesh Standard time) to DhakaGrants@state.gov or electronically through www.Grants.gov. No exceptions will be made for applications submitted after the deadline.

Submission Deadline: All applications must be received by July 7, 2022 at 11:59 p.m. (Bangladesh Standard time). If an organization fails to meet the deadline its application will be considered ineligible and will not be considered for funding.

  1. Funding Restrictions

Pre-award costs are not an allowable expense for this funding opportunity.

  1. Other Submission Requirements

Applicants must acquire all required registrations and rights in the United States and Bangladesh. All intellectual property considerations and rights must be fully met in the United States and Bangladesh.

Any sub-recipient organization must also meet all the U.S. and Bangladeshi requirements described above.

  1. APPLICATION REVIEW INFORMATION
  2. Evaluation Criteria: Each application submitted under this announcement will be evaluated and rated on the basis of the criteria enumerated below. The criteria are designed to assess the quality of the proposed project, and to determine the likelihood of its success.
  3. Quality and Feasibility of the Program Idea—25 points: The proposal is responsive to the program framework. The idea is communicated well and is feasible in seeking to engage target audiences.
  4. Organizational Capacity and Record on Previous Grants—25 points: The proposal should demonstrate the organization’s expertise and previous experience in administering programs. This includes past performance with U.S. government funds.
  5. Project Planning/Ability to Achieve Objectives—20 points: The proposal should clearly articulate the proposed project activities and expected results toward achieving strategic goals and objectives.
  6. Budget—20 points: The budget and narrative justification are sufficiently detailed. The budget demonstrates that the organization has devoted time to accurately determine expenses associated with the project instead of providing rough estimates. Costs are reasonable in relation to the proposed activities and anticipated results. The results and proposed outcomes justify the total cost of the project. Budget items are reasonable, allowable, and allocable.
  7. Monitoring and Evaluation—10 points: There is a complete and thorough draft submission of a M&E Performance Monitoring Plan (PMP). This will include a list of proposed project activities, corresponding milestone, output, and outcome indicators, a description of data collection methods, and a timeline for collecting such information. The proposal presents a clear theory of change on how the program will address that problem. Further, if the project requires selecting participants, or beneficiaries, the proposal should articulate how the selection will be done in an equitable way. Use of the suggested template (Attachment 1) will satisfy these requirements. Funded projects will have their plans finalized during the negotiation phase, and monitoring plans may be subject to periodic updates throughout the life of the project.
  8. Review and Selection Process
  9. Acknowledgement of receipt. Applicants will receive acknowledgement of receipt of the proposal.
  10. All submissions are screened for technical eligibility. If a submission is missing any required forms/documents listed above in section D, it will be considered ineligible and will not be reviewed by the grants review committee. A technical review panel will review eligible proposals based upon the criteria noted in this NOFO.
  11. Follow up notification. Applicants will generally be notified within 120 days after the NOFO deadline regarding the results of the review panel.
  12. Federal Awardee Performance & Integrity Information System (FAPIIS)

For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:

  1. That the Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);
  2. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;
  3. That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.206 Federal awarding agency review of risk posed by applicants.
  1. FEDERAL AWARD ADMINISTRATION INFORMATION

The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring project expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

The Federal government is not obligated to make any Federal award as a result of the announcement. Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received. The U.S. government also reserves the right to make an award in excess of the award ceiling.

Administrative and National Policy Requirements

Terms and Conditions:

Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.

These include:

In accordance with the Office of Management and Budget’s guidance located at 2 CFR part 200, all applicable Federal laws, and relevant Executive guidance, the Department of State will review and consider applications for funding, as applicable to specific programs, pursuant to this notice of funding opportunity in accordance with the following:  NOTE:

  • Guidance for Grants and Agreements in Title 2 of the Code of Federal Regulations (2 CFR), as updated in the Federal Register’s 85 FR 49506 on August 13, 2020, particularly on:
    • Selecting recipients most likely to be successful in delivering results based on the program objectives through an objective process of evaluating Federal award applications (2 CFR part 200.205),
    • Prohibiting the purchase of certain telecommunication and video surveillance services or equipment in alignment with section 889 of the National Defense Authorization Act of 2019 (Pub. L. No. 115—232) (2 CFR part 200.216),
    • Promoting the freedom of speech and religious liberty in alignment with Promoting Free Speech and Religious Liberty (E.O. 13798) and Improving Free Inquiry, Transparency, and Accountability at Colleges and Universities (E.O. 13864) (§§ 200.300, 200.303, 200.339, and 200.341),
    • Providing a preference, to the extent permitted by law, to maximize use of goods, products, and materials produced in the United States (2 CFR part 200.322), and
    • Terminating agreements in whole or in part to the greatest extent authorized by law, if an award no longer effectuates the program goals or agency priorities (2 CFR part 200.340).

Reporting

Recipients are required to submit quarterly program progress and financial reports throughout the project period. Progress and financial reports are due 30 days after the reporting period. Final certified programmatic and financial reports are due 120 days after the close of the project period.

All reports are to be submitted electronically.

Awardees that are deemed to be high risk may be required to submit more extensive and frequent reports until their high-risk designation has been removed.

The Awardee must also provide the Embassy on an annual basis an inventory of all the U.S. government provided equipment using the SF428 form.

Applicants should be aware of the post award reporting requirements reflected in 2 CFR 200 Appendix XII—Award Term and Condition for Recipient Integrity and Performance Matters.

Foreign Assistance Data Review: As required by Congress, the Department of State must make progress in its efforts to improve tracking and reporting of foreign assistance data through the Foreign Assistance Data Review (FADR). The FADR requires tracking of foreign assistance activity data from budgeting, planning, and allocation through obligation and disbursement.  Successful applicants will be required to report and draw down federal funding based on the appropriate FADR Data Elements, indicated within their award documentation.  In cases of more than one FADR Data Element, typically program or sector and/or regions or country, the successful applicant will be required to maintain separate accounting records.

  1. FEDERAL AWARDING AGENCY CONTACTS

If you have any questions about this funding opportunity or the grant application process, please contact: DhakaGrants@state.gov.  A live, Question & Answer session will be scheduled for applicants to attend on June 12.

Question Deadline: For questions on this solicitation, please submit them electronically to DhakaGrants@state.gov.

Questions must be received on or before June 15, 2022. Applicants should not expect an email response to questions, as questions received before the deadline will be answered in a question and answer document and posted at http://www.grants.gov and https://bd.usembassy.gov/.

  1. OTHER INFORMATION

Guidelines for Budget Justification

Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries. If the program involves international travel, include a brief statement of justification for that travel.

Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor.  Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs:  These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating.  If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy.   It also includes in-kind contributions such as volunteers’ time and donated venues.

Alcoholic Beverages:  Please note that award funds cannot be used for alcoholic beverages.

Branding Requirements

As a condition of receipt of a grant award, all materials produced pursuant to the award, including training materials, materials for recipients or materials to communicate or promote with foreign audiences a program, event, project, or some other activity under an agreement, including but not limited to invitations to events, press materials, and backdrops, podium signs, etc. must be marked appropriately with the standard, rectangular U.S. flag in a size and prominence equal to (or greater than) any other logo or identity. Note: Exceptions to the branding requirement are allowable under certain conditions. If an applicant is notified that their award has been chosen for funding, the Grants Officer will determine, in consultation with the applicant, if an exception is applicable.

Copyrights and Proprietary Information

If any of the information contained in your application is proprietary, please note in the footer of the appropriate pages that the information is Confidential – Proprietary. Applicants should also note what parts of the application, program, concept, etc. are covered by copyright(s), trademark(s), or any other intellectual property rights and provide copies of the relevant documentation to support these copyrights.

Attachments

  1. M&E Performance Monitoring Plan Template (DOCX 76KB)
  2. M&E Performance Monitoring Plan Instructions (DOCX 41KB)
Notice of Funding Opportunity – CLOSED

Funding Opportunity Title:             2021 Fiscal Transparency Innovation Fund in Bangladesh
Funding Opportunity Number:      PE-DHAKA-FY2020-0601

The U.S. Embassy Dhaka and the Bureau of Economic and Business Affairs at the U.S. Department of State (DOS), announces a Notice of Funding Opportunity (NOFO) for the 2021 Fiscal Transparency Innovation Fund.  A cooperative agreement for up to $247,500 U.S. Dollars (USD) in FY 2020 Economic Support Funds will be awarded (pending availability of funds) for work that will support increasing accountability and transparency of state-owned enterprises in Bangladesh.  The period of performance is 24 months.

This opportunity is designed to address recommendations laid out in the Bangladesh chapter of the U.S. Department of State’s global Fiscal Transparency Report: ensuring Bangladeshi SOEs have publicly available audited financial statements, eliminating off-budget accounts or subjecting them to publicly available audits, preparing budget documents according to internationally accepted principles, making audit reports by the supreme audit institution publicly available within a reasonable period of time, and making basic information about natural resource extraction awards publicly and consistently available.

Deadline:  Applications must be submitted through Grants.gov by 11:59PM EDT on July 26, 2021.

More Information/Application Instructions: Please visit the full listing at Grants.gov by searching for PE-DHAKA-FY2020-0601 or clicking this link.

Contact Person: For questions on the application and technical content please contact Grants Officer Representative, Justin Halpern, HalpernJ@state.gov.  All questions must be submitted by 11:59PM EDT on July 19, 2021.

EMK Small Grant 2022 – CLOSED

 

The Edward M. Kennedy Center is now accepting applications for EMK Small Grant 2022. A unique opportunity for Bangladeshi citizens, this grant is awarded to individuals or organizations that address socio-economic issues to its core and offer innovative solutions. This year, the theme for the applications is “Revival of Communities after the Pandemic”.
Important Deadlines:Application Deadline: 11:59 p.m. on Sunday, November 28, 2021Expected Proposed Project Completion Deadline: Six months from the project starting date

Embassy of the United States of America, Dhaka, Bangladesh takes pleasure to invite your price offer for the following item. Your price quotation should reach our office through E-mail at DhakaProc@state.gov.

 

Solicitation Package 4: PR11157178
Date Issued: September 29, 2022
Due Date: October 13, 2022
Description of Goods: Accommodation, Conference Room, Food and Other Logistics Services (PDF 696KB)

BANGLADESH REQUEST FOR INFORMATION (RFI) – LOCALIZATION- CLOSED

Request for Information (RFI)

Posting Date: June 15, 2022
Response Due Date: June 30, 2022
Bangladesh Request for Information (RFI) – Localization (PDF 76KB)

The United States Government, represented by the United States Agency for International Development (USAID) Bangladesh Mission is issuing the Request for Information (RFI) to all interested local entities and locally established partners who have the ability to implement a large grant-making activity.

The objectives of the program are to directly support USAID’s efforts to achieve the goal of broad-based, inclusive, and more sustainable growth by supporting local partnerships that complement the larger goals of USAID in Bangladesh. The program will (1) establish a grant-making facility to provide funding to qualifying recipients through a local, competitive process;

(2) increase the organizational capacity of the recipient organizations/sub-grantees; and (3) integrate the overall strategy, allocations, and management of USAID grant-making activities in the areas of governance, civil society, economic growth, agriculture, health, education, youth, environment, climate change, and biodiversity. In summary, USAID/Bangladesh is looking to finance a grant-making partnership towards achievement of its objectives.

Please provide an organizational capability statement based on the following questions:

  1. Describe your organization’s capacity in receiving and managing bilateral/multilateral donor funding? Please provide as much detailed information as possible.
  2. Specify how you have built the organizational capacity of other local organizations.
  3. What is your experience in awarding and managing numerous small to medium sized grants?
  4. Your organization’s national and international certifications to implement development programs in Bangladesh.
  5. Brief financial information for your organization for the last five years.

Please submit the RFI in English via an email to mmhussain@usaid.gov. The response/ capability statement should be no more than five pages.

This RFI is issued solely for gathering information and market research for design planning purposes and does not constitute a Notice Of Funding Opportunity (NOFO). Responses to this RFI are not applications and will not in any way be deemed to form any binding agreement with the RFI issuing authority. This RFI will not be construed as the U.S. Government commitment to issue any solicitation, award any other instrument, or pay for any information submitted in response to this RFI request. Respondents are directly and fully responsible for bearing all incurred expenses associated with preparation and submission of their RFI responses. Any funding applications submitted in response to this request will not be considered. Responses to this notice should be received no later than the due date and time stated above in this notice. The RFI submission will not be returned.