Grant Opportunities

Program Office: Public Affairs Section, U.S. Embassy, Dhaka
Funding Opportunity Title: FY 18 Annual Program Statement
Funding Opportunity Number: SCADHA-FY2018-APS-001
Funding Opportunity Type: Initial Announcement
CFDA Number: 19.040 – Public Diplomacy Programs
Key Dates: Applications may be submitted between January 01, 2018 and July 31, 2018
Date Opened: December 07, 2017

The Public Affairs Section (PAS) of U.S. Embassy Dhaka isThorough instructions on the application process are available at: pleased to announce that funding is available through its Public Diplomacy grants program, and is seeking proposals for projects throughout the fiscal year that further public diplomacy goals to promote U.S.-Bangladesh ties, strengthen democratic and inclusive societies, counter violent extremism, increase educational and economic opportunity for citizens, and amplify U.S. diplomacy activities and programs on social and traditional media platforms.

This is an Annual Program Statement (APS), outlining our funding priorities, strategic themes, and procedures for submitting requests for funding.

A. PROGRAM DESCRIPTION:

Federal Assistance Awards, hereafter referred to as grants, under this notice are intended for local representatives of civil society, including U.S. or overseas-based non-profit/non-governmental organizations (NGOs), and private institutions of post-secondary and higher education.

Grant proposals submitted should meet one or more of the following U.S. Embassy Dhaka, Public Diplomacy priorities:

  1. Improve Capacity within Bangladesh to Counter Violent Extremism:
  • Build community resilience, including (but not limited to) formal education and informal education programs; sports, arts and cultural programs; technical and vocational skills development; municipal or neighborhood associations and meetings; after school and family-oriented programs to promote pluralism, tolerance, critical thinking which can challenge and counter violent extremist messages.
  • Conduct strategic communication efforts to counter and reject misinformation, dispute messages of violent extremists, reinforce and communicate national government messages, promote alternative, positive messages and address illegal media content.
  • Amplify local community voices to build resilience and counter violent extremist messages in social media.
  • Encourage and strengthen interventions to create awareness of vulnerability towards radicalization and prevent it.
  • Identify and build response capacity of practitioners and frontline workers on processes of radicalization and recruitment.
  • Create support hotlines, other communication mechanism or information systems for communities to use and access.
  • Strengthen the community of interest among governments and institutions working to Counter Violent Extremism in Bangladesh.
  1. Promote Pluralism, Democratic Values, Good Governance, Tolerance and Non-Violent Public Discussions:
  • Promote non-violent elections and increase and enhance participation in the 2018 national elections.
  • Initiate dialogue and create greater accountability and transparency in public institutions.
  • Strengthen the role and capacity of civil society organizations to influence the government, and promote good governance.
  • Build partnerships and coordination among civil society organizations, and develop public-awareness and advocacy campaigns.
  1. Increase Access to Quality Education and expand U.S.- Bangladesh Educational Linkages:
  • Create academic linkages between Bangladesh and the United States to enrich teaching and learning experiences; promote and enable academic cooperation, curriculum development, and resource exchange.
  • Strengthen relationships between the respective stakeholders in the education sector to expand access to quality education.
  • Implement academic programs that provide increased and improved English language learning for marginalized groups.
  1. Promote Entrepreneurship and Activities that Lead to Economic Growth and Prosperity:
  • Support a robust and inclusive entrepreneurial environment through exchanges of information, experiences, and expertise.
  • Facilitate regional communication and economic linkages with other local and regional entrepreneurs to share lessons learned and other resources and promote Bangladesh as the economic hub between South Asia and Southeast Asia.
  1. Pursue gender equality and women empowerment, and combat gender based violence:
  • Minimize gender disparities in access to resources and opportunities in the economic, social, political and cultural context.
  • Involve awareness campaigns that reduce gender based violence and mitigate its harmful effects on individuals and communities.
  • Focus on increasing awareness of rights and building the capacity of young girls and women to realize their rights that in due course will influence decision making in households, communities, and societies.

In addition to the specific requirements listed above by program area, ALL proposals must:

  1. Clearly indicate the primary activity area to which it is being submitted for consideration;
  2. Focus on the key public diplomacy audiences and activities specified in the areas, provide programs for underserved geographic regions of Country, as well as non-elite schools (if applicable);
  3. Clearly delineate how elements of their program will have a multiplier effect and be sustainable beyond the life of the grant;
  4. Identify specific outcomes to be achieved by the end of the grant period; and
  5. Provide a traditional and/or social media plan for marketing program activities and outcomes.
  6. Identify the cities/districts in which activities will take place, and addressing any security concerns or constraints as necessary.

Applicants must demonstrate competency to manage all financial aspects of the project, including participant costs and transparent arrangements of sub-grant relationships with partner organizations, if applicable.

B. FEDERAL AWARD INFORMATION

Number of awards anticipated: 4-10 awards (dependent on amounts) Funding Instrument Type: Cooperative Agreement or Standard Grant

Individual Award Floor: $20,000

Individual Award Ceiling: $50,000

Anticipated project start date: September 01, 2018 or earlier

The U.S. Embassy reserves the right to award less or more than the amounts described in the absence of worthy applications or under such other circumstances as it may deem to be in the best interest of the U.S. Government.

Anticipated Period: Grant projects generally should be completed in one year or less. The U. S. Embassy may entertain applications for an extension of the grant period for grants funded under these awards subject to the availability of funds, satisfactory progress of the project activities, and a determination that continued funding would be in the best interest of the Department of State. 

C. ELIGIBILITY INFORMATION:

The U.S. Embassy encourages applications from non-governmental organizations, non-profit organizations, foundations, trusts, community-based organizations and educational institutions that have legal standing in Bangladesh and the appropriate registrations as per the local regulatory requirements. Commercial firms and for-profit entities are not eligible to apply for this funding opportunity.

The applicant may propose to share the cost of the project but these costs must reflect the realistic capacity of the applicant’s contribution. If the applicant proposes cost sharing in their proposal, the recipient must provide the minimum amount of cost sharing as stipulated in the recipient’s budget approved by the Grants Officer. Cost share is not mandatory and will not be considered as a factor during merit review of applications.

Local organizations must submit a copy of their certificate of registration from the appropriate government organization. In addition, applicant organizations must have an organizational bank account for financial transactions and all transactions pertaining to an award granted will happen through Electronic Fund Transfer.

D. APPLICATION AND SUBMISSION INFORMATION

Proposals should only be submitted via email to the U.S. Embassy Dhaka at the following email address: dhakagrants@state.gov.

Each application submitted under this announcement will be evaluated and rated on the basis of its coherence, clarity, attention to detail, and completeness. Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Content and Form of Application Submission

Please ensure:

  1. The proposal clearly addresses the goals and objectives of this funding opportunity.
  2. All documents are in English
  3. All budgets are in U.S. dollars

When submitting a proposal, applicants are required to include the following documents and information, as applicable:

  1. Filled out Grants Application Form (Microsoft Word 1 MB)
  2. Filled out Organizational Information Form (Microsoft Word 47 KB). A copy of the organization’s registration should be provided.
  3. Project Narrative: Applicants must submit a complete proposal. Applicants may use their own proposal format. The proposal shall not exceed 15 pages. All proposals should address the following areas:
  1. Project Justification/Needs Statement
  2. Project Goals, Objectives and Activities
  3. Implementation Timeline
  4. Monitoring and Evaluation Plan
  5. Strengths and Innovation
  6. Sustainability

Proposal must also describe the outcome(s) sought and the benefits to society or to the participants that the proposal seeks to bring about/achieve.

  1. Project Budget: Applicants must submit a detailed budget and budget narrative justification utilizing the template (Microsoft Excel 45 KB) provided. Line item expenditures should be listed in the greatest possible detail. Personnel salaries should define the percentage of time each position will allocate to the project and the rate of pay. Budgets that are not in the provided format will not be considered. Budgets shall be submitted in U.S. dollars and final grant agreements will be conducted in U.S. dollars.
  2. Key Personnel and Project Partners
  3. Key Personnel – A résumé, not to exceed 1 page in length, must be included for the proposed key staff persons, such as the Project Director and Finance Officer, as well as any speakers or trainers (if applicable). If an individual for this type of position has not been identified, the applicant may submit a 1-page position description, identifying the qualifications and skills required for that position, in lieu of a résumé.
  4. Project Partners – letters of support should be included for sub-awardees or other partners. The letters must identify the type of relationship to be entered into (formal or informal), the roles and responsibilities of each partner in relation to the proposed project activities, and the expected result of the partnership. The individual letters cannot exceed 1 page in length.
  5. Standard Forms 424 – Application for Federal Assistance, 424A- Budget Information – Non-Construction Programs and 424B – Assurances for Non-construction Programs (2 separate forms), which are available, along with guidance for completing these forms, at: http://www.grants.gov/web/grants/forms.html under the heading, “SF-424 Family.”

Please Note:

Other items NOT required/requested for submission, but which may be requested if your application is approved for funding include:

  1. Copies of an organization or program audit within the last two (2) years
  2. Copies of relevant human resources, financial, or procurement policies
  3. Copies of other relevant organizational policies or documentation that would help the Department determine your organization’s capacity to manage a federal grant award overseas.

The Embassy reserves the right to request any additional programmatic and/or financial information regarding the proposal.

Regulatory Requirements

In order to receive a grant, the applicant is required to register and obtain the following:

  • DUNS number
  • NCAGE code
  • SAM registration

Thorough instructions on the application process are available at: https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf (PDF 397 KB)

For questions relating to Grants.gov, please call the Grants.gov Contact Center at 1-800-518-4726.

Please note: Only www.grants.gov, DUNS, NCAGE, and SAM can assist with technical questions or problems applicants may experience during the registration process. Please refer to the contact information for these organizations listed on the organization registration page of www.grants.gov.

Application submission timeframe

Applications may be submitted for consideration at any time between: January 01, 2018 till the close of business on July 31, 2018.

This timeframe is firm. If organizations fail to submit applications during timeframe noted above, their applications will not be considered for funding and will be considered ineligible.

E. APPLICATION REVIEW INFORMATION

Each eligible proposal submitted under this announcement will be evaluated and rated on the basis of the criteria detailed below. The criteria are designed to assess the quality of the proposed project, and to determine the likelihood of its success. The criteria are closely related and are considered as a whole in judging the overall quality of an application. Applications will be reviewed on the basis of their fullness, coherence, clarity, and attention to detail.

Past performance on grants awarded by the U.S. Department of State, other United States government, or international donor agencies may also be considered. The proposal submitted by your organization should comply with the requirements of the OMB Circulars relevant to your organization and the activities of your proposal.

PAS reviews all proposals for eligibility. Eligible proposals will be subject to compliance of Federal and Public Diplomacy regulations and guidelines and may also be reviewed by the Office of the Legal Adviser or by other Department elements. Final technical authority for assistance awards resides with the Department’s Grants Division.

Public Affairs Section of U.S. Embassy, Dhaka will have a Grants Review Committee to review all proposals for eligibility. Eligible proposals will be further reviewed for compliance of Federal regulations and guidelines and may also be reviewed by the Office of the Legal Adviser or by other Department elements if deemed necessary. Proposals will be approved based on an evaluation of how the proposal meets the review criteria as stated in the announcement, U.S. foreign policy objectives, priority needs of PAS Dhaka, and availability of funding. Final authority for assistance awards resides with the Public Affairs Officer.

Review criteria will include:

Quality and Feasibility of the Program Idea – The program idea should be well developed, with sufficient detail about how project activities will be carried out. The proposal should demonstrate

originality and outline clear, achievable objectives. The proposal must include a reasonable implementation timeline and have an appropriate and clearly defined scope.

Project Justification and Support of PAS Priorities – The project proposal must demonstrate maximum impact in furthering broader U.S. Public Diplomacy policy objectives. The project should address one or more of the PAS priorities, target audiences, and geographic areas identified in the solicitation. The proposal must contain a compelling justification, demonstrating an in-depth understanding of the environment in Country and citing specific factors creating/influencing the need for the proposed project.

Organizational Capacity –The applicant organization must demonstrate the ability to successfully carry out the proposed activities, and have previously designed and implemented similar initiatives. Where partners are described, the applicant must detail each partner’s respective role and provide curriculum vitae (CVs) for persons responsible for the project and financial administration. The organization must also have been established for a minimum of six months prior to applying for a grant and must demonstrate capacity for responsible fiscal management.

Budget and Budget Justification – Budget and narrative justifications must be provided and should be reasonable in relation to the proposed activities and anticipated results, and provide a realistic plan for services. The results and proposed outcomes must justify the total cost of the project. Budget items must be reasonable, allowable, and allocable.

Sustainability– Proposals should clearly delineate how elements of their program will have a multiplier effect and be sustainable beyond the life of the grant. A good multiplier effect may include but is not limited to, plans to build lasting networks for direct and indirect beneficiaries, follow-on training and mentoring, and continued use of project deliverables. A strong sustainability plan may include demonstrating capacity-building results, a plan to generate revenue, or interest and support from the private sector.

Monitoring and Evaluation– Applicant should demonstrate its ability to measure program success against key indicators and provide milestones to indicate progress toward PAS, Dhaka goals. Projects should demonstrate the capacity for engaging in outcome-based evaluations and identify proscribed outputs and outcomes to measure how program activities will achieve the program’s strategic objectives. The Monitoring and Evaluation (M&E) Plan should include output- and outcome-based indicators, baseline and target for each indicator, disaggregation if applicable, monitoring and evaluation tools, data source, and frequency of monitoring and evaluation.

F. FEDERAL AWARD ADMINISTRATION INFORMATION

Federal Award Notices: Successful applicants will be notified via email if a proposal has been selected to move forward in the review process. Please note that this email IS NOT an authorization to begin performance. The notice of Federal award signed by the grants officer (or equivalent) is the authorizing document. The Grants Officer is the government official delegated the authority by the U.S. Department of State Procurement Executive to write, award, and administer grants and cooperative agreements. The recipient may only incur obligations against the award beginning on the start date outlined in the DS-1909 award document that has been signed by the Grants Officer. Organizations whose applications will not be funded will also be notified via email.

2 CFR 200 Uniform Administrative Requirements, Costs Principles, and Audit Requirements for Federal Awards: All applicants must adhere to the regulations found in 2 CFR 200 Uniform Administrative Requirements, Costs Principles, and Audit Requirements for Federal Awards.

Branding Requirements: As a condition of receipt of a grant award, all materials produced pursuant to the award, including training materials, materials for recipients or materials to communicate or promote with foreign audiences a program, event, project, or some other activity under an agreement, including but not limited to invitations to events, press materials, and backdrops, podium signs, etc. must be marked appropriately with the standard, rectangular U.S. flag in a size and prominence equal to (or greater than) any other logo or identity. Note: Exceptions to the branding requirement are allowable under certain conditions. If an applicant is notified that their award has been chosen for funding, the Grants Officer will determine, in consultation with the applicant, if an exception is applicable.

Evaluation: In line with the Department of State’s Evaluation Policy, PAS, Dhaka may include this award in its program evaluation efforts. When applicable and feasible, the Recipient shall cooperate with the Grants Officer (GO) and Grants Officer Representative (GOR) requests to contribute data on specific performance measures and indicators; consider GO and GOR input on design and methodology of Recipient-led evaluation efforts; provide any evaluation reports produced under the award to the GO and GOR for review; incorporate the project into any third-party evaluations that PAS may initiate.

Terms and Conditions: Recipients will be held to the applicable terms and conditions found at: https://www.state.gov/m/a/ope/index.htm

It is the Recipient’s responsibility to ensure they are in compliance with all applicable terms, conditions, and OMB guidance and requirements. Those organizations found to be in non-compliance may be found ineligible for funding or designated high risk.

Reporting Requirements: Recipients will be expected to provide periodic program progress and financial reports as specified in the Notice of Award throughout the project period.

G. FEDERAL AWARDING AGENCY CONTACTS

For More Information: Please send inquiries to: dhakagrants@state.gov

H. OTHER INFORMATION

Disclaimers

The Federal government is not obligated to make any Federal award as a result of the announcement. Issuance of this Annual Program Statement does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received. The U.S. government also reserves the right to make an award in excess of the award ceiling.

If a proposal is funded, the Department of State has no obligation to provide any additional future funding in connection with the award. Renewal of an award to increase funding or extend the period of performance is at the total discretion of the Department of State.

This Annual Program Statement is subject to funds availability. Awards may be granted only if appropriated funds are allocated to the United States Embassy, Dhaka by Department of State central budget authorities.

Copyrights and Proprietary Information

If any of the information contained in your application is proprietary, please note in the footer of the appropriate pages that the information is Confidential – Proprietary. Applicants should also note what parts of the application, program, concept, etc. are covered by copyright(s), trademark(s), or any other intellectual property rights and provide copies of the relevant documentation to support these copyrights.

Announcement In-PDF

Funding Opportunity Title: Improving the Accessibility of the Bangladesh Budget and Encouraging Greater Budget Awareness through Local Dialogue
Funding Opportunity Number: DHA-SCA-FY2018-POL-001
Deadline for Application: June 20, 2018.
CFDA Number: 19.322
Total Amount Available: $120,000

A. PROGRAM DESCRIPTION:

The U.S. Embassy Dhaka of the U.S. Department of State announces an open competition for organizations to submit applications to carry out a program (or program) to increase accessibility and readability of national budget information, improve local input into the parliamentary budget process, and increase the public’s awareness of local government budget expenditures. Please carefully follow all instructions below.

Priority Region: Bangladesh

Program Objectives:

Embassy Dhaka seeks to build off of its successful 2016-2017 fiscal transparency innovation fund (FTIF)-funded program by continuing to build awareness of fiscal transparency and increasing the demand for budget information among citizens at the national and sub-national level and improving communication with parliamentarians during the relatively short budget stakeholder process.

In 2016-2017, Dhaka-based research institution the Policy Research Institute produced an in-depth analysis of the state of fiscal transparency in Bangladesh and provided a number of recommendations through the FTIF-funded project, “Boosting Fiscal Transparency in Bangladesh Through Improved Financial Reporting, Training and National Awareness Building.”  A lack of sufficient demand for budget information and limited parliamentary input into the budget process were identified as key constraints to improving fiscal accountability.  The current budget process allows for limited input from public stakeholders.  While the Government of Bangladesh (GOB) undertakes a month-long stakeholder input, there is little time for the average citizen to digest publicly available budget information and provide input to their member of parliament.  The budget consultation progress, which begins on June 1 after the Ministry of Finance presents its Budget Speech to parliament and ends on June 30 when the budget is adopted, is relatively short when compared with other parliamentary democracies, including neighboring India.

Consultations with a variety of organizations also revealed the lack of sufficient demand for budget information among the public.  The “Citizen’s Budget,” which was introduced in 2017-2018, was canceled because of limited uptake.  However, the Citizen’s Budget lacked easy to understand language and illustrations and was too complicated for the average reader.

Bangladesh’s budget documents also provide limited information on budget transfers to local governments, which adds to the public’s general separation from the budget process and helps limit demand for quality public information.  While the majority of government expenditures are processed by the central government and national ministries, local government’s still play a significant role and annually receive budget transfers from the Ministry of Local Government, Rural Development and Co-operatives.  However, local government allocations are provided in lump sums, making it difficult for the public to accurately track local budget expenditures and its effectiveness.

In response to these constraints and weaknesses, Embassy Dhaka seeks proposals that take a three-pronged program to increase accessibility and readability of budget information, improve local input into the parliamentary budget process, and increase local awareness of budget expenditures.

Increasing public interest in the budget process and access to decision- makers in parliament will enable citizens to make more education choices during the national elections and increase accountability of elected officials.  The project should build off the previous FTIF-funded project and complement other mission programming, including USAID’s work with the Access 2 Information (a2i) program, which aims to increase access to government data and services among the public.

Participants and Audiences:

Activity 1:

Working with the Ministry of Finance, the project will assist in re-launching and revamping the annual Citizen’s Budget publication.  The project will conduct focus groups and research to determine the most appropriate content, length, layout, and level of readability.  Afterwards, the project will develop a standard for the production of the annual Citizen’s Budget and ensure integration with existing Ministry of Finance systems so that the document can be produced quickly and efficiently during annual stakeholder budget discussions in June.  The project will assist in launching and publicizing the revamped Citizen’s Budget during the June 2019 budget cycle and conduct follow up assessments on the effectiveness and sustainability of the new document.

Activity 2:

In order to improve public input into the budget process, the project will assist in developing standard operating procedures for members of parliament on how to discuss the budget process with the public.  The project will select a pilot group of 10 parliamentary districts and in each one, conduct an assessment of the public awareness of the budget process and ongoing interaction with the government or members of parliament on the budget process.  During the June budget process, the project will conduct stakeholder “town hall” discussions with public groups and the local members of parliament and other government decision-makers.  At the end, the activity will produce standard operating procedures, including best practices, for members of parliament providing guidance on discussing the budget process with local stakeholders.

Activity 3:

Finally, the project will select a pilot group of ten local governments (at the upazila level) throughout Bangladesh to assist in creating a more detailed local budget snapshot.  Similar to Activity 1, the project will first conduct stakeholder discussions (including focus groups) with stakeholders from the local governments to identify priority issues for local government expenditures, revenue and other budgetary information.  The project will then create a customized “local budget snapshot” publication that summarizes local government revenue (including transfers from the central government), expenditures and other budgetary information in an easy to read layout and then help launch and publicize the document.  The project will work with local political and government leaders to launch the new document.  As with Activity 1, the new layout will aim to integrate the new publication with existing Ministry of Finance systems so that the publication can be created quickly and easily.

 B. FEDERAL AWARD INFORMATION

Length of performance period: 18 months

Number of awards anticipated: 1 awards (dependent on amounts)

Award amounts: awards may range from a minimum of $100,000 to a maximum of $120,000

Total available funding: $120,000

Type of Funding:  FY2017 Economic Support Funds

Anticipated program start date:  July 2018

This notice is subject to availability of funding.

Funding Instrument Type:  Grant.

Program Performance Period: Proposed programs should be completed in 18 months or less

C. ELIGIBILITY INFORMATION

  1. Eligible Applicants

The following organizations are eligible to apply:

  • S. and foreign not-for-profit organizations, including think tanks and civil society/non-governmental organizations.
  • S. and foreign public and private educational institutions.
  • Public International Organizations and Governmental institutions.
  1. Cost Sharing or Matching

Cost sharing is not required.

  1. Other Eligibility Requirements

In order to be eligible to receive an award, all organizations must have a unique entity identifier (Data Universal Numbering System/DUNS number from Dun & Bradstreet), as well as a valid registration on www.SAM.gov. Please see Section D.3 for information on how to obtain these registrations.  Individuals are not required to have a unique entity identifier or be registered in SAM.gov.3

D. APPLICATION AND SUBMISSION INFORMATION

  1. Address to Request Application Package

Application forms required below are available here:

Grants Application Form (Microsoft Word 1 MB)

  1. Content and Form of Application Submission

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Content of Application

Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity
  • All documents are in English
  • All budgets are in U.S. dollars
  • All pages are numbered
  • All documents are formatted to 8 ½ x 11 paper, and
  • All Microsoft Word documents are single-spaced, 12 point Times New Roman font, with a minimum of 1-inch margins.

The following documents are required:

  1. Mandatory application forms
  1. Summary Page: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.
  2. Proposal (10 pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.
  • Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
  • Introduction to the Organization or Individual applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
  • Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed program is needed
  • Program Goals and Objectives:  The “goals” describe what the program is intended to achieve.  The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
  • Program Activities: Describe the program activities and how they will help achieve the objectives.
  • Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal.  Include a logic model as appropriate.
  • Proposed Program Schedule and Timeline:  The proposed timeline for the program activities.  Include the dates, times, and locations of planned activities and events.
  • Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program.  What proportion of their time will be used in support of this program?
  • Program Partners:  List the names and type of involvement of key partner organizations and sub-awardees.
  • Program Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the time-frame of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
  • Future Funding or Sustainability Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.
  1. Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail. See section H. Other Information: Guidelines for Budget Submissions below for further information.
  2. Attachments:
  • 1-page CV or resume of key personnel who are proposed for the program
  • Letters of support from program partners describing the roles and responsibilities of each partner
  • If your organization has a NICRA and includes NICRA charges in the budget, your latest NICRA should be included as a PDF file.
  • Official permission letters, if required for program activities
  1. Unique Entity Identifier and System for Award Management (SAM.gov)

Required Registrations:

Any applicant listed on the Excluded Parties List System (EPLS) in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.” Additionally, no entity listed on the EPLS can participate in any activities under an award.  All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included.

All organizations applying for grants (except individuals) must obtain these registrations.  All are free of charge:

  • Unique entity identifier from Dun & Bradstreet (DUNS number)
  • NCAGE/CAGE code
  • SAM.gov registration

Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)

DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet. If your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform

NCAGE application: Application page here: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Instructions for the NCAGE application process: https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf

For NCAGE help from within the U.S., call 1-888-227-2423

For NCAGE help from outside the U.S., call 1-269-961-7766

Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to register in SAM.gov by logging onto: https://www.sam.gov.  SAM registration must be renewed annually.

  1. Submission Dates and Times

Applications are due no later than June 20

  1. Funding Restrictions

None.

  1. Other Submission Requirements

All application materials must be submitted by email to: USTC-Dhaka@state.gov.

E. APPLICATION REVIEW INFORMATION

  1. Criteria

Each application will be evaluated and rated on the basis of the evaluation criteria outlined below.

Quality and Feasibility of the Program Idea – 25 points:  The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.

Organizational Capacity and Record on Previous Grants – 25 points: The organization has expertise in its stated field and has the internal controls in place to manage federal funds.  This includes a financial management system and a bank account.

Program Planning/Ability to Achieve Objectives – 15 points: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.

Budget – 10 points: The budget justification is detailed.  Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and evaluation plan – 15 points: Applicant demonstrates it is able to measure program success against key indicators and provides milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators, and shows how and when those will be measured.

Sustainability – 10 points: Program activities will continue to have positive impact after the end of the program.

  1. Review and Selection Process

A Grants Review Committee will evaluate all eligible applications.

  1. Federal Awardee Performance & Integrity Information System (FAPIIS)

For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:

i. That the Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);

ii. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;

iii. That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.205 Federal awarding agency review of risk posed by applicants.

F. FEDERAL AWARD ADMINISTRATION INFORMATION

  1. Federal Award Notices

The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method: Payment via Electronic Funds Transfer (EFT) is preferable. Recipient will be asked to provide necessary bank information.  Payments will be made in four intervals: at start, 6 months, 12 months, and 18 months marks.

  1. Administrative and National Policy Requirements

Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.  These include:

2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at:  https://www.statebuy.state.gov/fa/pages/home.aspx

Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.

  1. Reporting

Reporting Requirements: Recipients will be required to submit financial reports and program reports.  The award document will specify how often these reports must be submitted.   Recipients will be asked to provide financial and program reports every at the 6 month and 12 month marks, in addition to a final program and financial report.

G. FEDERAL AWARDING AGENCY CONTACTS

If you have any questions about the grant application process, please contact: Leonila Zamora-Cosper at:  USTC-Dhaka@state.gov.

H. OTHER INFORMATION

Guidelines for Budget Justification

Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries. If the program involves international travel, include a brief statement of justification for that travel.

Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor.  Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs:  These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating.  If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy.   It also includes in-kind contributions such as volunteers’ time and donated venues.

Alcoholic Beverages:  Please note that award funds cannot be used for alcoholic beverages.

Announcement In-PDF

Our Edward M. Kennedy Center for Public Service and the Arts (EMK Center) awards small grants of Taka 100,000-800,000 every year to individuals/groups active in volunteerism, women’s empowerment, education, community development, youth engagement, and the arts, as well as entrepreneurship related projects in Bangladesh. Take a look at the small grants we have awarded here. Stay tuned for next year’s grants.

EMK Center Website

Solicitation No. Date Issued Due Date Description of Services/Goods

PR7220369

June 12, 2018 June 26, 2018 RPO (PDF 731 KB)

Men’s: 1100 sft (wall tiles), 275 sft (floor tiles)
Ladies: 900 Sft (wall tiles), 225 sft (floor tiles). Total -2500 SFT

Foreign made tiles (Spanish)

Subject to approval of samples.

RFQ # 19BG018Q0002

 March 16, 2018  April 16, 2018

24,000 BTU wall-mounted non-inverter type split air conditioner (PDF 821 KB)

19BG3018Q0002 Amendment A001 (PDF 210 KB)

Attachment A: Minute (PDF 21 KB)

Attachment B: Questions and Answers (PDF 66 KB)

19BG3018Q0002 Amendment A002 (PDF 112 KB)

PR7153720

 March 12, 2018  March 27, 2018

Cellphone sets with accessories (PDF 630 KB)

PR7150413

March 07, 2018 March 22, 2018

27” Curved Computer Monitor (PDF 629 KB)

PR7127315

February 27, 2018 March 14, 2018

Computer Monitor (PDF 629 KB)

Amendment # A002

 February 25, 2018  March 8, 2018

Repair work of restrooms at GSO in Annex Compound (PDF 1 MB)

Amendment # A001 of RFQ # 19BG3018Q0312

 February 12, 2018  February 26, 2018

Repair work of restrooms at GSO in Annex Compound (PDF 143 KB)

RFQ # 19BG3018Q0312

January 30, 2018 February 19, 2018

Repair Work of Restrooms at GSO in Annex Compound (PDF 4 MB)

PR6948187

December 07, 2017 December 22, 2017

Multi-functional Device Printer (PDF 623 KB)

RFQ #
19BG3018Q0035

December 3, 2017 December 20, 2017  Maid Service Contract Solicitation (PDF 2626)
RFQ # 19BG3018Q0114 November 19, 2017 November 28, 2017 Spare Parts for BMW vehicle (PDF 180 KB)

RFQ # 19BG3018Q0114 clauses (PDF 280 KB)